Eventtia for Industries · Nº 04 Universities & Education

An event platform built for the way universities actually run.

Universities, business schools and higher-education institutions run on Eventtia. The full academic calendar on one platform, multi-faculty operations under one institutional account, branded as the institution from prospect through alumni.

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Trusted by universities, business schools and higher-education institutions

Universidad de los Andes TEC de Monterrey IPADE EF Education First Campus France University of Deusto Utel Universidad El Bosque
The common thread

Universities run a year, not an event.

Universities don't run one event. They run an academic calendar. Admissions events in autumn, info sessions through winter, open days in spring, alumni reunions in summer, graduation ceremonies, fundraising galas, conference series, recruitment events for international students. Multiple faculties run their own programs in parallel. Multiple audience tiers (students, alumni, prospects, faculty, parents, public) each need their own track. The institution carries 50, 100, sometimes 500 years of identity and can't show up as a SaaS tool. Eventtia is built for that shape of work: the full academic calendar on one platform, multi-faculty operations under one institutional account, branded as the institution all the way through.

  • 01

    Full academic calendar on one platform. Admissions, alumni, conferences, ceremonies, recruitment. All under one operational footprint, all year long.

  • 02

    Multi-faculty operations under one institutional account. Each faculty runs its own programs with its own admins; the central administration keeps the rollup and the institutional brand.

  • 03

    Branded as the institution, not the platform. Custom domains, sender domains, attendee app, on-site materials all carry the university's identity. The prospect, student, alumnus sees the institution.

Use cases

Six shapes of university event. One platform.

From the autumn admissions cycle to the spring open day to the alumni summer gala, the program shapes universities actually run, all on the same engine.

Admissions & recruitment

Admissions events, info sessions, recruitment programs.

The cyclical events that fill the next intake. Open days, info sessions for prospective students and parents, online admissions Q&As, scholarship interview programs, recruitment events for international students. The platform handles prospect registration with conditional fields by program of interest, parent and student tracks running side by side, multilingual flows for international audiences, sponsor management for the agencies and partners involved, and the post-event reporting the recruitment team needs to optimize next year's cycle.

02 / Alumni programs

Alumni reunions, fundraising galas, networking events.

The alumni network that defines the institution's reach. Class reunions, regional chapter events, fundraising galas, alumni-to-student mentoring programs. Recurring engagement on one platform that remembers your alumni from one event to the next.

03 / Academic events

Conferences, symposia, academic series.

The scholarly programming the institution carries. Multi-track conferences, faculty-led symposia, departmental lecture series, visiting-scholar events. Each faculty configures its own program; central admin sees the rollup.

04 / Ceremonies

Graduation and academic milestones.

The moments that define student journeys. Graduation ceremonies, honor society inductions, prize-giving days. Curated invitations, family registration tracks, live broadcast for distant relatives.

05 / Campus visits

Open days and self-service campus visits.

High-volume prospect-facing programs. Open days with thousands of registrations, self-service campus visit scheduling, faculty-led tours. The platform handles the volume and the per-visit reporting.

06 / International programs

International student events and exchange programs.

Multilingual recruitment for international students, exchange-program orientations, international alumni chapters. Multi-region flows, multilingual templates, conditional content per audience region.

The defining capability

Multi-faculty operations under one institutional account.

A university isn't one team. Engineering runs its own admissions events. Medicine runs its own conferences. Law runs its own alumni programs. The business school runs its own executive education series. Eventtia is built for that shape. Universidad de los Andes operates a consolidated event portal where multiple faculties work in parallel under one institutional brand, each with its own admins and programs, central administration keeping the rollup view. IPADE runs its institutional events portal at premium-support tier with the operational consistency a top-tier business school requires. Each team gets its own portal, its own admins, its own programs, all sitting inside one institutional account. The central admin sees activity rolling up across the whole institution; each faculty operates at its own cadence.

  • Multi-faculty portals
  • Per-faculty branding and admins
  • Central rollup reporting
  • One institutional account
  • SSO integration
  • Audience tiering per faculty
  • Multi-year alumni programs
  • EU and US data residency
Why universities choose Eventtia

Three things that matter for higher-education institutions.

01

The full academic calendar on one platform.

Universities run hundreds of events across an academic year. Admissions events fill the next intake. Info sessions warm prospects. Open days bring families to campus. Alumni reunions sustain the network. Graduation ceremonies define student journeys. Conferences and symposia carry the academic mission. Most platforms cover one or two of those cycles and leave the rest to spreadsheets and email. Eventtia covers the whole calendar on one engine. Registration, communications, on-site check-in, the attendee app, post-event reporting. One operational footprint across the year, every faculty, every audience.

02

Multi-faculty operations under one institutional account.

A university is many teams under one umbrella. Engineering, Medicine, Law, Business, Communications all run their own events at their own cadence. Eventtia gives each faculty its own portal, its own users, its own programs, all sitting inside one institutional account. Central admin sees the rollup. Each team operates at its own pace without waiting for a central event function to free up.

03

Branded as the institution, from prospect through alumni.

A 100-year-old university isn't a tech startup, and shouldn't look like one to its prospects, students, parents or alumni. Custom domains carry the registration pages. Sender domains carry the institution's name on every email. The attendee app shows the university's brand, not Eventtia's. On-site materials use the university's identity. The platform is the engine behind the scenes; the institution is what the participant sees from the first open day through the alumni reunion decades later.

In production

Universities and business schools running on Eventtia.

A consolidated event portal across multiple faculties.

Universidad de los Andes operates a consolidated event portal on Eventtia where multiple faculties run their own programs in parallel inside one institutional account. Engineering, Medicine, Law, Business, Communications and central administration each work in their own scope; the central rollup keeps the institutional brand and reporting view consistent.

Multi-faculty consolidated portal

One flagship event, 200+ activities inside.

Mexico's flagship private university runs its largest institutional event on Eventtia: a single program with 200+ activities inside (sessions, workshops, talks, parallel tracks) for 12,900+ participants across campuses and faculties. Multi-track agenda, audience tiering across the institution, the full operational footprint of an event the size of a small conference.

200+ activities in one event

Premium institutional events portal for a top-tier business school.

Mexico's leading executive-education business school runs its institutional events portal on Eventtia at premium-support tier, with SSO integration to the school's IT and the operational consistency a top-tier institution requires across its executive programs.

Premium institutional support

Global education programs across geographies.

EF Education First runs language-immersion events, recruiter summits and student programs across geographies on Eventtia. Multi-region operations, multilingual flows, branded as EF across every market, with the central event team keeping a consolidated view of activity worldwide.

Read the case study →
Global education group

International student recruitment, at scale.

France's public agency for international higher-education promotion runs its flagship Rencontres Campus France and other international student events on Eventtia. Multilingual registration, multi-country audience management and the institutional flows that recruitment events for international students require.

Read the case study →
International student recruitment

Institutional events with multilingual depth.

The University of Deusto (Bilbao and San Sebastián, 125+ years old, 1,600+ staff) runs institutional events on Eventtia across Spanish, English, French and Basque. QR-coded check-ins, multi-checkpoint flows for large campus events, custom registration depth for an institution that pushes platform limits.

125+ year-old institution

Online-first university, institutional events at scale.

A leading Mexican online university runs its institutional events on Eventtia: admissions Q&As, graduation broadcasts, alumni programs and academic ceremonies for a fully online student base. Hybrid flows and live broadcast for distributed audiences.

Online university programs

Institutional events for a multi-faculty university.

A Colombian multi-faculty university running its admissions events, academic conferences and institutional ceremonies on Eventtia. Branded registration, on-site flow and post-event reporting across the academic calendar.

Multi-faculty institutional program

All customer stories →

Where this lives in the platform

Three modules do most of the work.

01
Registration

Prospects, students, alumni, parents, faculty.

One event, five audiences. Member-tier registration with student rates, alumni-tier verification, prospect lead capture, parent and family tracks, faculty staff tracks. Conditional fields by program of interest, multilingual flows for international audiences, custom domain branding for institutional programs.

See registration →
02
Communications

Per-faculty sender domains, per-program templates.

Each faculty sends from its own sender domain so deliverability builds reputation under the institution's name. Branded templates per program (admissions, alumni, conferences). Targeted segments per audience tier. Central comms gets the rollup view across the institution.

See communications →
03
Attendee app

The academic year in every attendee's pocket.

A branded attendee app for students, alumni and prospects. The program, the agenda, the speaker bios, the networking, the live engagement, the on-site check-in. Available as web or native iOS and Android, branded as the university across every cohort.

See the attendee app →
FAQ

What universities always ask.

Can different faculties operate their own portals under one institutional account?

Yes. Each faculty gets its own portal with its own admin users, its own branding, its own programs. Engineering doesn't see Law's events; Law doesn't see Business's. Each team configures its own attendee types, custom fields, and communication templates without touching anyone else's setup. The shared governance layer above lets central IT control authentication, data retention and access policies. Central administration sees the rollup across faculties.

Audience tiering: student, alumni, prospect, faculty?

Configured per event. Each event can carry multiple attendee types (current students, alumni, prospects, faculty, parents, public) with their own registration forms, their own conditional fields, their own pricing and their own approval flows. Mixed events handle multiple audience tiers side by side; member-tier discounts and alumni rates apply automatically based on the verified profile.

Recurring events for the academic year: one license or one per event?

One license covers the whole academic calendar. Admissions events, alumni reunions, conferences, graduation ceremonies, recruitment programs all run under one Eventtia account, without per-event contracts. Each event is configured independently with its own registration flow, communications and on-site setup. Past attendee data carries forward so alumni don't re-enter the same details every time they register for a reunion.

Branded as the institution: how deep does it go?

To every surface the participant sees. Custom domains for registration pages. Sender domains for emails (the university's address on every comm, not Eventtia's). Branded attendee app with the university's identity. On-site materials in the institution's colors. The platform doesn't appear in front of the prospect, student, parent or alumnus. The university does.

Pricing for higher-education institutions?

Annual licenses for universities and business schools scale with event volume, faculty count and platform breadth. Multi-year contract structure supported for institutions on multi-year academic planning cycles. Published starting price on the pricing page; the right configuration for your institution is a 20-minute conversation.

Implementation: how long until our first event is live?

It depends on how much customization the program needs. A straightforward admissions event or info session can launch in a couple of days. Complex programs with multi-faculty rollout, SSO integration to the university IT, custom branding and integrations into the institution's CRM take longer. The implementation team works with your central events lead, faculty admins and IT contact through go-live.

More in the series

Eventtia for Industries.

Seven industries, one platform. Each page focuses on the operational shape that segment actually runs — not a generic capability deck.

Let's talk about your academic calendar.

Whether you're running admissions for the next intake, coordinating an alumni gala for graduates from four decades, or rolling out a consolidated event portal across faculties, an Eventtia conversation starts with your institution shape, not a generic demo.

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